Job Description

Overview 

Join our award-winning advertising agency in the heart of downtown New Orleans, where creativity meets strategy! As an Agency and Client Services Coordinator, you'll play a pivotal role in supporting our operations and account management teams. You’ll work with some of the most exciting brands in New Orleans alongside a supportive and friendly team, making every day at work enjoyable and inspiring. This exciting position offers a unique blend of agency operations and marketing responsibilities, providing you with valuable hands-on experience and skills that will significantly enhance your career growth and open doors to future opportunities in the industry, although we have a great team retention rate because we really focus on keeping everyone happy and feeling valued. If you're looking for a fun and rewarding career in the advertising industry, this is the opportunity for you!

Key Responsibilities

Agency Services Responsibilities

Assist the COO with various accounting and operations tasks, including:

• Invoicing clients and vendors
• Managing accounts receivable and accounts payable
• Supporting end-of-month accounting activities
• Performing minor office management duties
• Assisting with timesheet reporting and reconciliation
• Maintaining accurate agency financial records and documentation
• Handling any additional administrative assistant duties as needed

Account Coordinator Responsibilities

Support Account Managers in their day-to-day activities, including:

• Taking detailed notes during client meetings
• Distributing meeting notes and translating them into actionable tasks for the project manager
• Scheduling client and project meetings as required
• Preparing materials and agendas for client meetings
• Following internal processes to ensure smooth operations
• Collaborating closely with account managers and project managers to ensure timely delivery of client deliverables
• Assisting with any other responsibilities that arise in the role of Account Coordinator

Education Requirements

• Bachelor’s degree in Marketing, Business Administration, Accounting, or a related field
• Relevant coursework or certifications in accounting or marketing is a plus

Soft Skills Required

• Excellent communication skills, both verbal and written
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Proactive problem-solving mindset
• Team player with a positive attitude
• Adaptability to changing environments and tasks
• Strong interpersonal skills to build relationships with clients and team members

Expectations

• Work primarily in the office with occasional light travel to meet clients locally
• Enter timesheets accurately and on time
• Report directly to the COO
• Occasional weekend work or event attendance may be required, though these instances are rare.

Perks

• Competitive salary with a parking stipend
• Comprehensive medical insurance
• Exciting brand collaborations
• Flexible hybrid workdays
• Opportunity to work in a dynamic and creative environment
• Engage with an award-winning team and contribute to exciting projects

If you're ready to dive into the world of advertising and make a significant impact while working with some of the most exciting brands in New Orleans, we want to hear from you! Join us in creating innovative solutions that drive results and make a difference in your career with an amazing group of people. Apply today!

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