Job Description

MISSION: The Y is the leading nonprofit committed to strengthening community by connecting all people to their potential, their purpose, and each other. Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities.

VISION: By bringing together people from different backgrounds, perspectives, and generations, we ensure that we all have access to the opportunities, relationships, and resources necessary to learn, grow, and thrive.

ABOUT THE YMCA OF MONTCLAIR

The YMCA of Montclair has been making a positive impact in the community since 1891. Today, the YMCA of Montclair operates three branches – Park Street YMCA, Geyer Family YMCA, and YMCA Outdoor Education Center – serving more than 13,500 members. Membership is open to all, with financial assistance available to those who live in the service area with demonstrated financial need.

The Y is committed to caring for individuals and families, with a focus on youth development, healthy living, and social responsibility. More than just a gym, a pool, or a place for fitness, the YMCA of Montclair gives its members a sense of belonging and community. As a nonprofit, our mission is to empower young people, improve health and well-being, and inspire action in and across our communities. The Y is open to everyone, offering affordable rates and a variety of membership options. The Y’s need-based financial assistance for membership and programs ensures that the Y is FOR ALL, regardless of ability to pay. The Y offers a host of programs including before and after-school childcare, summer day camps, dedicated teen programs, swim lessons, 70+ group exercise classes, chronic disease programming, senior coffee hours, community programming, and more for members of all ages.

The YMCA of Montclair strives to be the employer of choice, provide world-class service, and be the charity of choice. Its goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer-centric, individual attention each and every day. The YMCA strives to be the preferred partner collaborating with others, identifying and meeting the community’s needs.

THE POSITION: FLSA Status: Exempt: Reports to: President and CEO: Leadership Level: Leader;

Primary Function/Department: Finance

The CFO plays a crucial role at the YMCA of Montclair, responsible for overseeing the organization’s financial operations and shaping its strategic direction. Key goals include maintaining a balanced budget, ensuring timely audits and reporting, accurate financial status reporting, and implementing cost control measures within budgetary constraints. The CFO will also focus on enhancing day-to-day operations and service delivery while establishing internal controls for accurate finance and accounting processes. This multifaceted leader will work closely with the President and CEO and Board Directors in strategy formulation and must possess expertise in all areas of financial management – from basic accounting to complex operations.

ESSENTIAL FUNCTIONS

• Manage and monitor financial operations. Prepare financial reports and analyses including forecast scenarios and proforma development.
• Lead strategy formulation and planning and drive execution.
• Provide guidance and recommendations to executives and leadership staff. Work closely with leadership on issues that affect financial outcomes.
• Secure and allocate program or project resources so that strategic objectives can be achieved.
• Ensure financial management of grants and timely submission of reports.
• Review, update, and/or develop internal control systems. Oversee internal audits.
• Manage finance department and IT services. Oversee the operations of the finance/ accounting and Information systems.
• Build organizational capability within the finance function.
• Manage and certify the annual audit process. Meet periodically with the outside auditors to maintain communications and keep them informed of changes in the YMCA of Montclair. Ensure that current accounting standards and legal requirements are met.
• Work directly with assigned committee(s) of the Board (e.g., finance, insurance, investment, audit) to build volunteer relationships, develop policies, monitor their implementation, and meet the related needs of the Board.
• Anticipate trends and their implications on the future of the organization. Work with investment broker to ensure the YMCA of Montclair is in compliance with investment policy.
• Develop performance indicators and measurement systems for tracking strategic plan objectives.
• Make decisions on budgets, forecasts, and financial practices and procedures.
• Interpret financial statements and reports; identify potential liabilities.
• Make recommendations on financial strategies concerning the improvement of short- and long-term profit margins.
• Evaluate current business models to modify or redesign business models, where necessary, under the direction of the President and CEO.
• Prepare reports for all required governmental agencies and the YMCA of Montclair. Manage all transactions, files, and all necessary reports; ensure that all accounting reports and transactions are prepared on a timely basis.
• Develop the annual operating budget in partnership with organizational leadership. Guide the Y to make necessary choices about what to stop, start, and continue. Work closely with leadership staff to ensure that budgets are well planned, realistic, and prepared in a timely manner.
• Ensure all department operations are consistent with the Association procedures. This includes safety, insurance, incident/accident reports, registrations, purchasing, HR, payroll, accounting, and YUSA standards. Maintain appropriate logs and records.
• Serve as Manager on Duty (MOD) as scheduled.
• Provide excellent customer service and care for all including but not limited to internal and external customers, members, residents, visitors, clients, patrons, vendors, suppliers, members of the public, volunteers, and staff.
• Attend required abuse risk management training and adhere to procedures related to managing high-risk activities and supervising members and participants.
• Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with ongoing supervision and training related to abuse risk.
• Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk.
• Respond quickly to policy and procedure violations using the Y’s disciplinary procedures. Respond seriously and confidentially to reports of suspicious and inappropriate behaviors and follow mandated reporting requirements.
• Communicate to all employees and volunteers the Y’s commitment to protect its members from abuse.

LEADERSHIP DISCIPLINE AND COMPETENCIES

Advancing the Y’s Mission and Cause

· Change Leadership: Facilitate, co-create, and implement equitable change for the good of the organization and/or community.

· Engaging Community: Build bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all – providing community benefit.

· Volunteerism: Engage volunteers; promote social responsibility at all levels of the Y.

Building Relationships

· Collaboration: Create sustainable relationships within the Y and with other organizations in service to the community.

· Inclusion: Value all people for their unique talents and take an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.

Leading Operations

· Critical Thinking and Decision Making: Make informed decisions based on logic, data, and sound judgment.

· Fiscal Management: Manage the Y’s resources responsibly and sustain the Y’s nonprofit business model.

· Functional Expertise: Execute superior technical skills for the role.

· Program/Project Management: Ensure program or project goals are met and intended impact occurs.

Developing and Inspiring People

· Developing Self and Others: Develop self and support others (e.g., staff, volunteers, members, program participants).

· Emotional Maturity: Demonstrate ability to understand and manage emotions effectively in all situations.

QUALIFICATIONS

• Bachelor’s degree in business with concentration on finance, accounting, or equivalent.
• MBA preferred.
• Minimum eight years of experience in accounting and fiscal management; experience in non-for-profit organizations is preferred.
• Knowledge of and networks in the philanthropic and nonprofit sectors.
• Knowledge and experience of general business matters required including budget management, financial reporting, cash management, business taxes, audits, grant management, banking, debt financing instruments, investment management, and asset allocation.
• Track record of driving process improvement and efficiencies across the organization through the implementation of standardizations and best practices.
• Leadership skills including the ability to delegate, motivate, and inspire team members and experience in effectively managing a staff team.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Excellent interpersonal and human relation skills.
• Ability to maintain confidentiality, honesty, and integrity.
• Ability to have flexible schedule to meet all strategic objectives successfully.
• Ability to plan, organize, and manage a multi-department financial and administration organization.
• Ability to multitask, meet deadlines, and work across a wide range of high-priority initiatives in a fast-paced environment.
• Must have a CPR/AED and First Aid Certification or get certified within 90 days of employment.

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