Event Coordinator – West Newton Cinema
About Us:
The West Newton Cinema, a historic theater built in 1937, is a beloved community fixture showcasing new releases, classic films, and hosting a wide array of private events, including birthday parties and private rentals. As we continue to grow, we are looking for a personable, organized, and detail-oriented individual to join our team as an Event Coordinator.
Position Overview:
The Event Coordinator will oversee all private rental bookings and ensure a seamless, positive experience for our clients from initial inquiry to post-event follow-up. This is an hourly hybrid position, allowing the flexibility to manage correspondence and administrative duties remotely, while requiring in-person attendance only for scheduled events at the theater.
Key Responsibilities:
Booking Management:
· Handle incoming private rental requests via phone, email, or online.
· Gather relevant details from potential clients and determine event suitability.
· Coordinate with cinema staff to secure available dates and finalize bookings.
Customer Liaison:
· Serve as the primary point of contact for rental clients.
· Follow up with clients the week of their event to confirm final details.
· Be on-site on the day of the event to welcome the rental party, ensure their needs are met, and help them settle in.
Post-Event Follow-Up:
· Reach out to clients after their event to thank them and collect feedback.
Administrative Duties:
· Maintain an organized system to track multiple bookings and inquiries simultaneously.
· Utilize Microsoft Office tools, including Excel and Word, to manage schedules and client information.
Qualifications:
· Strong organizational skills with attention to detail and the ability to manage multiple priorities.
· Proficiency in Microsoft Office, particularly Excel and Word.
· Exceptional verbal and written communication skills.
· A friendly, warm, and polished demeanor when interacting with clients, both in person and over the phone.
· A professional approach to problem-solving and handling any challenges that may arise before, during, or after an event.
· Ability to work evenings and weekends as required for scheduled events.
What We’re Looking For:
The ideal candidate is someone who thrives in a customer-facing role and understands the importance of creating memorable experiences for our rental clients. They are reliable, personable, and adaptable, with a knack for staying calm under pressure and ensuring clients feel valued every step of the way.
Position Details:
This is a Part-Time hourly hybrid role (15-25 hours/week).
· All correspondence, scheduling, and administrative tasks can be managed from home.
· In-person attendance is only required on the day of events.
· Evening and weekend availability is necessary for scheduled events.
To Apply:
Please submit your resume and a brief cover letter outlining your qualifications and interest in the role.
Join our team and help preserve the magic of our historic cinema while creating exceptional experiences for private events and special occasions!
...Dental Assistant Oral Surgery Surgical Assistant Oral Surgery Position Highlights: Step into the fast-paced world of oral surgery as an Oral Surgeon Surgical Assistant! Your role is pivotal, aiding surgeons with precision during procedures and meticulously...
...The Position We are looking for individuals to join our sales and marketing team this summer. Pay includes a $5,000 signing bonus, furnished apartment paid by company, and commission on all accounts. Our reps bring in between $10,000-$35,000 in a summer. No prior experience...
...Hills, California is expanding! We are a dynamic marketing and sales company focused on building strong client relationships and surpassing... ...team. As a Sales Representative, you will start at the entry level, learning the ropes from the ground up. You'll help execute our...
...Community Health Nurse (Patient Care Specialist) Pay: $880 weekly Responsibilities: Collect and document patient health data, including vital signs and immunization records. Administer required immunizations in accordance with state guidelines. Ensure accurate...
...Job Title: Primary Care Holistic Minded Nurse Practice: Concierge Primary Care Practice in Back Bay Description: We are a growing... ...lasting relationships with patients in order to help provide health guidance. This is a long-term position, with opportunity for...