Job Description

As Executive Assistant to the President/Owner of Razny Jewelers, you will be primarily responsible for maximizing the President’s time while promoting a positive company image. Through your duties as a liaison, you will maintain relationships between the president, his executives and his employees. This position requires a professional who has strong judgement, is well-organized, efficient, adaptable and has a strong work ethic.

Job Responsibilities

• Coordinate and prioritize daily appointments and business obligations by managing several complex calendars and keeping in constant communication with the President.
• Professionally represent the company president when greeting his clients in stores, organizing company events/meetings, reviewing correspondence and responding to inquiries made to the president.
• Produce and distribute the company communication from the President/Owner
• Develop itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
• Complete special projects as assigned by president.
• May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
• Maintain effective daily operations and make suggestions for process improvements when necessary.
• Arrange complex travel accommodations and schedules; compile information and prepare documents accordingly.
• Compose and format confidential and time-sensitive documents, reports and presentation materials and act as a curator of any documents and records.
• Screen and respond to incoming calls and correspondence, acting as a "Gatekeeper" and act as a direct liaison with vendors/customers/partners/employees when necessary.

Requirements

• Bachelor’s Degree
• 3-5 years of experience as an executive assistant
• Excellent verbal and written communication skills
• Detail- and deadline-oriented multitasker
• Ability to make strong decisions under pressure.
• Understands the need for flexibility in a schedule that is ever-changing.
• Strong organizational skills
• Customer service experience necessary
• Flexible with schedule and available on weekends
• Open to travel to several store locations in the Chicagoland area when necessary
• Open to working for a fast-growing family-run business.

Job Tags

Similar Jobs