Job Description

Astek is a leading provider of innovative wallcovering, digital printing, and signage solutions, serving clients worldwide across industries such as hospitality, architecture, interior design, retail, and film. Our professional in-house design studio and an extensive portfolio of large-format UV digital printers enable us to deliver exceptional print and design services.

With a commitment to quality, creativity, and customer service, we stand out in a competitive marketplace. Our design team works with ingenuity and skill, developing in-house collections and custom projects that transform spaces. From large-scale printing to on-demand routing, our technical expertise and advanced equipment bring visions to life. Our cutting-edge technology allows us to print on a wide range of substrates, achieve precise color matching, and produce high-resolution prints at remarkable speeds—without compromising quality.

At Astek, we are dedicated to pushing the boundaries of design and print, ensuring that every project meets the highest standards of craftsmanship and innovation.

Position: Administrative Assistant

Key Responsibilities:

• Sample & Marketing Asset Management – Oversees the sample department, maintaining inventory, organizing materials, and ensuring timely distribution. Manages marketing assets to support sales and design initiatives.
• Payment Processing – Handles payment transactions, ensuring accuracy, timely processing, and proper documentation for financial records.
• Order Entry & Filing – Accurately processes and tracks orders, maintains organized records, and ensures all documentation is up to date and easily accessible.
• Client-Facing Communication – Serves as a key point of contact for clients, providing updates, addressing inquiries, and ensuring a professional and positive customer experience.

Qualifications:

Education & Experience:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Previous administrative experience, preferably in a design, project management, or sales environment.

Technical Skills:

• Proficiency in Microsoft Office and Google Suite (Word, Excel, Google Drive).
• Basic knowledge of payment processing systems and financial record-keeping.

Organizational & Administrative Abilities:

• Strong attention to detail with excellent data entry and file management skills.
• Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.

Communication & Interpersonal Skills:

• Excellent written and verbal communication skills for client and vendor interactions.
• Strong customer service mindset with a professional and friendly demeanor.

Problem-Solving & Adaptability:

• Ability to troubleshoot order discrepancies, resolve issues efficiently, and adapt to changing priorities.

Benefits & Perks:

• Medical, dental, vision, and life insurance
• Paid accrued vacation and holidays
• 401(k) with company match
• Dog-friendly workplace
• Continuing education policy
• Access to the company's Skillshare account
• Catered holiday parties

Salary Range: $25.00 per hour

Job Type: Full-time, in-office.

COVID-19 Precautions:

We follow all state, local, and CDC guidelines to ensure a safe working environment.

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