Job Description

About Us:

At BlossomHill Therapeutics, we are on a mission to redefine precision medicine and make a leap forward in life expectancy and quality of life for patients.

Our cancer therapies are exquisitely designed to be potent against cancer drivers and aim to address cancer’s resistance to treatment from multiple angles. Our autoimmune programs seek to tackle difficult challenges to deliver life-changing therapies for patients.

Driven by a desire to transcend incremental improvements to existing drugs, we approach drug design from the ground up. Combining human intelligence, creative thinking, and proven drug design expertise, we are dedicated to developing small-molecule masterpieces that have the potential to set new standards for cancer and autoimmune disease treatment.

Role Summary:

We are seeking a Senior Administrative Assistant to provide high-level administrative support to the Development team. at BlossomHill Therapeutics, ensuring seamless operations and alignment with the organization’s mission and strategic goals. The Senior Administrative Assistant will act as a strategic partner and will excel at anticipating needs, managing complex schedules, and enabling the Development team to focus on driving organizational success. This is a demanding, high visibility role, and will interface with senior leaders, executives, and external partners inside and outside of BlossomHill Therapeutics. This position is on-site full-time.

Key Responsibilities:

• Serve as the primary point of contact for the Development team.
• Serve as a departmental subject matter expert on BHT's administrative procedures and processes, including phone handling for department and support for internal communications for department.
• Develop and maintain positive relationships with staff, external vendors, and guests to ensure smooth operations and a welcoming atmosphere.
• Serve as a trusted liaison between executives, teams, and external partners to ensure timely communication and follow-ups.
• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when the Development team is traveling.
• Proactively identify and implement tools, processes, and workflows to enhance efficiency for the Development team.
• Manage, maintain, coordinate, and prioritize the Development team’s calendars and schedules to ensure key priorities are protected and time is allocated effectively.
• Coordinate and make travel arrangements, including preparing travel itineraries, managing logistics, and ensuring seamless travel experience for the Development team Executives and Leaders.
• Oversee the accuracy and timely submission of expense reports for the Development team Executives and Leaders.
• Coordinate and support cross-functional projects to ensure alignment with team and organizational goals and fostering collaboration across teams.
• Organize large scope meetings, visits, and other events (i.e., agenda, reservations, logistics, etc.)
• Assist with the preparation of presentations, reports, and materials for meetings or special projects.
• Assist in creating, drafting, and editing written material such as letters, spreadsheets, correspondences, and other documents.
• Provide project management assistance and proactively prepare materials for internal and external meetings, as needed.
• Organize and maintain projects and general correspondence files, including electronic and hard copy files.
• Maintain the highest level of discretion and confidentiality in handling sensitive information to protect operations, including using appropriate discretion in the management of information and stakeholders.
• Represent the Development team with professionalism and polish in all internal and external interactions.

Qualifications:

• A Bachelor’s Degree is strongly preferred.
• A minimum of five years of executive administrative support experience in a life science company is required.
• Advanced proficiency in calendar management tools (e.g., Outlook)
• Advanced computer skills with Microsoft Office, travel and expense software, and collaboration tools (e.g., MS Word, Excel, PowerPoint, Teams, Concur) are required.
• Experience with making international and domestic travel arrangements and coordinating onsite/offsite meetings is required.
• Must possess a high level of professionalism.
• Strong verbal and written communication skills are required.
• Exceptional organizational skills, with an acute ability to prioritize competing demands and handling multiple tasks and priorities simultaneously, including the ability to work independently and minimal supervision is required.
• Demonstrated success in managing multiple calendars and projects for multiple leaders in a fast-paced environment.
• Demonstrated team player attitude, with the ability to be proactive- and taking initiative as appropriate is required.
• Ability to handle confidential matters with the utmost discretion and strict confidentiality is required.
• Must possess high emotional intelligence, with the ability to navigate complex relationships and situations.
• Must possess solution-oriented mindset, with the ability to anticipate challenges and resolve them proactively.

AAP/EEO Statement:

The company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Notice to Outside Recruiters: BlossomHill Therapeutics does not accept unsolicited resumes from recruiters or employment agencies.

Job Tags

Similar Jobs